logo: Seattle Colleges
Central·North·South·SVI
   
REQUEST INFORMATION
Class
Schedules
College Transfer
Degrees
Bachelor's
Degrees
Technical Degrees
& Certificates
International
Programs
Corporate &
Customized Training
Continuing
Education
Academic
Calendar
Quick Links
  • Home
  • Adult Family Home Classes
  • Campus Closures
  • Catalogs in Print
  • Chancellor's Cabinet
  • Class Schedules
  • Copyright and Fair Use
  • Corporate & Custom Training
  • Education Tax Credit
  • Emergencies
  • Employee Directory
  • Employment Opportunities
  • Hire a Student - Post a Job
  • Our Locations
  • RST Academy
  • Student Right-to-Know / Rules
  • HOME
  • INFORMATION FOR
  • Prospective Students…
    • Getting Started
    • Programs & Study Options
    • Transfer Agreements
    • Class Schedules
    • Pay and Prepare
    • College Bound Scholarship
    • Campus Services
    • Student Right-to-Know / Rules
    • Students w/ Disabilities
    • Parking / Commuting
    • District-wide Catalog
    • Forms
    • College to Career
  • Current Students…
    • Programs & Study Options
    • Transfer Agreements
    • Student Online Services
    • Pay and Prepare
    • Campus Services
    • Student Right-to-Know / Rules
    • Student w/ Disabilities
    • Parking / Commuting
    • Voter Registration
    • Forms
    • IT Services
  • Working Adults
  • Faculty & Staff…
    • Resources
    • Introduction to iStream
    • Copyright and Fair Use
    • HR Services
  • Visitors & Community…
    • Hire a Student - Post a Job
    • Enjoy Our Campuses
    • Technical Advisory Committee
  • Policymakers & Community
  • INFORMATION ABOUT
  • Programs & Study Options…
    • College Transfer
    • Transfer Agreement
    • Professional / Technical
    • Short-term Certificates
    • Bachelor's Degrees
    • eLearning / Distance Learning
    • Continuing Education
    • Corporate & Customized Training
    • Adult Family Home
    • International Programs
    • Adult Basic Studies/ESL
    • High School/Colleges
  • Our District…
    • Our Locations
    • Mission, Vision & Strategic Plan
    • Chancellor's Cabinet
    • Chancellor's Office
    • College History
    • Policies and Procedures
    • Financial Information
    • Sustainability
  • Seattle Colleges Data Dashboard
  • Board of Trustees
  • Institutional Effectiveness
  • News & Information…
    • In The News
    • News Releases
    • Publications
    • Media Contacts
    • Notice of Public Hearing
    • Campus Use Taskforce
  • Emergency Preparedness…
    • Workplace & Classroom Emergencies
    • Personal Preparedness
    • Flu / Contagious Diseases
    • Campus Closures
    • SCC Emergency Net (SCCEN)
    • Resources
    • SeattleCollegesAlerts
  • HR Services
  • College Catalog…
    • Catalogs in Print
    • Getting Started
    • Progress and Grades
    • Rights and Responsibilities
    • Programs…
      • College Transfer
      • Adult Basic Education / ESL
      • Professional / Technical
      • Continuing Education
      • eLearning
      • High School - College Programs GED
      • International Programs
      • Worker Retraining
    • Accreditation
    • Common Course Numbering
    • Class Schedules
  • Academic Calendar
  • Employee Directory
  • District & College Staff…
    • District Office
    • Central
    • North
    • South
    • SVI
  • Employment Opportunities
  • Business Opportunities…
    • Doing Business with SC
    • General Credit Application Information
    • Solicitations
    • Contact Us
  • Giving · Advancement
  • Accessible Technology
  • SPECIAL PROGRAMS
  • Start Next Quarter
  • RST Academy
  • Before You Test
  • eLearning
  • Worker Retraining
  • Libraries
  • Global Impact
  • SCCtv
  • College To Career
Emergency Campus Alerts - click to sign up now

Request a Public Record

In 1972, Washington enacted the Public Records act to assure citizens of the state transparency and access to government. As a state agency, we are subject to the provisions of the Washington state public disclosure laws (RCW 42.56) governing access to public records and will respond accordingly. There may be exemptions to disclosure that may prohibit the college from releasing certain documents. The college will provide a brief explanation for any exemption to disclosure.

How do I make a request?
  • Submit a Request Online or
  • Send a written request to us which should include:
    • Your name, full mailing address, email address and telephone number;
    • A detailed information of the requested record(s); and
  • Indicate in what format you would like to receive the documents:
    • Review records at the college; or
    • Have paper copies mailed; or
    • Receive documents mailed via DVD; or
    • Have documens emailed, when appropriate.
  • Send your request by:
    • Email: SCCDPublicRecordsRequest@seattlecolleges.edu
    • Fax: (206) 934-5523
    • Mail to:
      Public Records
      Seattle College District Office
      1500 Harvard Ave
      Seattle, WA 98122
What happens after you receive my request?

Within 5 business days of receiving a request the college will:

  • Provide the requested documents
  • Notify that no record exists
  • Acknowledge the request and ask for additional clarification(s); or
  • Acknowledge the request and provide an estimated timeline by which the records
    will be provided

Notification

Records not exempt may contain personal or other information which may require us to notify affected individual(s) of the request. We may provide affected individual(s) a reasonable opportunity to seek court protection from disclosure.

Are there costs?

There generally is little cost for electronic copies. However, not all documents are available electronically. Current costs for documents include:

  • $0.15 per page for paper copies
  • $0.04 for scanning hard copies
  • Cost of postage for copies or CD/DVD’s sent through the mail
  • Cost of CD/DVD if electronic records are too large to be sent through email system or if documents are requested in this format
What are my options if a request is denied?
  • Provide a written request for review to the Records Officer.
  • The request will be reviewed by the college president or his/her designee.
Exemptions and Limitations

Some records are exempt from public disclosure law. Following are some examples:

  1. Student Records

    The Family Educational Rights & Privacy Act of 1974, 20 U.S.C. § 1232g, prohibits the disclosure of personally identifiable information in student education records without the student's written consent. Records (or portions of records) marked [1] are student records protected from disclosure under RCW 42.56.070(1) and 20 U.S.C. §1232g.

  2. Attorney-Client Privilege

    RCW 5.60.060(2)(a) protects communications between an attorney and the attorney's client(s) for the purpose of obtaining or providing legal advice. The attorney-client privilege also protects communications within a client agency to gather information for obtaining legal advice or to convey attorney-client communications. Records (or portions of records) marked [2] are privileged attorney-client communications protected from disclosure under RCW 42.56.070(1) and 5.60.062(2)(a).

  3. Attorney Work Product

    RCW 42.56.290 protects attorney work product, consisting of drafts, notes, memoranda, research, attorney-client communications, and other records prepared, collected, or assembled in litigation or in anticipation of litigation that reveal factual or investigative information or that reflect the opinions or mental impressions of an attorney or attorney's agent(s). Records (or portions of records) marked [3] consist of attorney work product protected from disclosure under RCW 42.56.290.

  4. Public Employees - Applications

    RCW 42.56.250(2) protects applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant for public employment. Records (or portions of records) marked [4] are public employee application materials protected from disclosure under RCW 42.56.290.

  5. Public Employees - Personal Information

    RCW 42.56.250(3) protects the personal addresses, phone numbers, email addresses, social security numbers, and emergency contact information of public employees and volunteers, as well as the names, birthdates, addresses, phone numbers, and social security numbers of dependents. Records (or portions of records) marked [5] are exempt from disclosure as personal employee information protected under RCW 42.56.250(3).

  6. Public Employees - Personnel Files

    RCW 42.56.250(2) and 42.56.050 protect personal information in files maintained for public employees to the extent that disclosure would violate their right to privacy. Records (or portions of records) marked [6] are exempt from disclosure as containing private information in employee files protected under RCW 42.56.250(2) and 42.56.050.

  7. Personal Financial Information

    RCW 42.56.230(6) protects personal financial information, including credit/debit card numbers, electronic check numbers, credit expiration dates, or bank or other financial account numbers. Records (or portions of records) marked [7] are withheld as containing personal financial information protected under RCW 42.56.230(6).

  8. Social Security Numbers

    Portions of public records marked [8] are withheld as containing individual Social Security Numbers protected from disclosure under RCW 42.56.070(1) and 5 U.S.C. § 552(a).

  9. Systems Security

    RCW 42.56.420(4) protects information regarding the infrastructure and security of computer and telecommunications networks, including security passwords, security access codes and programs, and access codes for secure software applications. Records (or portions of records) marked [9] are withheld as containing systems security information protected from disclosure under RCW 42.56.420(4).

Information for Vendors

    All information that you provide Seattle Colleges, even your email communications, are considered public records. As a public organization, Seattle Colleges is required to respond to public records requests and disclose information from its purchasing records that may consist of other vendors’ confidential information. Therefore, please do not include any sensitive information or materials such as trade secrets or proprietary in your official bids, proposals, quotations, or correspondences. If you do so and do not want disclosure of such information, you must hire an attorney to file an injunction.

Questions?

Amanda Simpfenderfer,
Public Records Office
(206) 934-3873

Seattle Central  |   North Seattle  |   South Seattle  |   SVI
Health Education Center  |   Seattle Maritime Academy  |   Wood Technology Center
Georgetown Campus  |   NewHolly Learning Center
Logo: League for Innovation

Board Member Institution of the League for Innovation

Accessibility | Privacy | Disclaimer | Public Records | Directions | Contact Us | Inside Seattle Colleges
© 2019 Seattle Colleges | 1500 Harvard Avenue, Seattle, WA 98122 | 206.934.4100
Facebook logo Twitter logo